Users for the browser version

Organisation admin

Managers and administration use the browser version at app.knuut.fi. Everyone needs their own user account. The Organisation admin adds the accounts.

Who gets an account?

Role	For whom	What they see
Organisation admin	Executive director, administration, payroll	Every unit, user and setting.
Unit admin	Daycare director, deputy director	Their own units: children, employees, check-ins, unit settings and devices.

Workers need no account for the browser version. They use the unit’s device with a PIN and, when needed, the worker app on their phone. Guardians use the guardian app.

Adding a user

Where to find it:Settings›Users›Add user

Only an Organisation admin sees the Users page.

1. Choose Settings on the left, then Users under Organization.
2. Press Add user.
3. Fill in the first name, last name and email. The phone number is optional.
4. Choose the role: Organisation admin or Unit admin.
5. If the role is Unit admin, choose at least one unit. The user sees only the chosen units.
6. Press Create user. Knuut sends the invitation by email right away.

What does the invited person do?

The invited person gets an email with the subject “Knuut - Liity käyttäjäksi”. It holds a temporary password and a Kirjaudu sisään button. The email is in Finnish.

1. Sign in at app.knuut.fi with the email and the temporary password.
2. Accept the terms of use and the privacy policy and press Continue to the app.
3. Enter the temporary password and create a new one. The new password needs at least 6 characters.

The invitation expires in 7 days

The temporary password works for 7 days. After that, signing in shows The invitation has expired. Send a new invitation from the row menu on the Users page: Send again. A new invitation brings a new temporary password.

Who has signed in already?

The Status column on the Users page tells you. Invitation sent means the user has not signed in yet. Active means the first sign-in is done.

Changing the role or the units

Open the row menu and choose Edit. You can change the role and the units at any time. The user sees the change on their next page load.

Removing a user

Choose Delete from the row menu. The user can no longer sign in. If the same person returns later, add them again with the same email and the account comes back.

Good to know

A user account is personal. Do not make one shared account for a whole unit, because the log would not show who made a change. The unit’s device has an account of its own, see Linking devices to units.