Actuals & hours

Unit admin

Where to find it:Roster›Actuals & hours

When hours tracking is on, Knuut compares the Workers’ check-ins and check-outs (stamps) with the planned shifts. A day that matches the shift within the tolerance is in order. Other days must be checked.

1. Open Roster and the Actuals & hours tab.
2. Press Only days to review to see only the days that need action.
3. Open a Worker’s days with the arrow at the start of the row.

EmployeesRosterSettings

PeriodsPlanningActuals & hoursWishes & requestsTemplates

Period wk 35–37Published1Only days to reviewDownload CSV4Close period

Employee	Target	Planned	Worked	Difference
2▾ Ahonen Liisa	115:00	112:30	108:45	−3:45	2
Wed 16 SepShift 09:00–17:00Stamps 07:00–14:453Differs from the plan Thu 17 SepShift 06:30–14:30Stamps 06:45–Check-out missing Fri 18 SepShift 08:00–16:00Stamps 07:58–16:04✓
▸ Anttila Minna	115:00	115:00	114:50	−0:10

The sketch shows where things are on the screen. Knuut looks a little different, but the names are the same.Scroll the sketch sideways to see all of it.

• 1Only days to review: shows only the days that need action.
• 2A Worker’s row: Target, Planned, Worked and Difference for the whole period. The red number is how many days need review. The arrow opens the days.
• 3Reason: why the day needs review. Click the day to see the stamps and approve or correct them.
• 4Close period: once the period has ended and no days are left to review.

Why does a day need checking?

Reason	What it means
Differs from the plan	The arrival or departure is further from the shift than the tolerance allows.
Check-out missing	The Worker checked in but not out.
No stamp	A shift was planned but there is no stamp.
Unplanned work	There are stamps on a day with no shift.
Open flag	The Worker has reported in the app that the day’s hours are wrong.

Checking a day

Click the day. The window gives you two choices:

1. The stamps are right. Write a reason if you like, for example “leaving early was agreed”, and press Approve as it is.
2. The stamps are wrong. Press Correct, enter the right times and a reason, and press Save. The day is checked again with the corrected times.

The original stamp is always kept

Before the correction

08:00–14:45

Device stamp

The Worker forgot to check out at 16:00.

After the correction

08:00–16:00 Counts

08:00–14:45Replaced

The corrected time is used in the totals. Who corrected, when and why is saved.

Under Stamps and corrections, the correction is marked Counts and the original stamp Replaced.

Answering a Worker’s flag

When a Worker reports in the app that a day’s hours are wrong, the day shows the reason Open flag. Open the day, correct the stamps if needed, write an answer to the Worker and choose Mark corrected or Reject. The Worker sees the answer in the app.