Unit settings

Unit adminOrganisation admin

Where to find it:Settings›the unit›Invoicing

Invoicing settings belong to the unit. If your organization has several units, fill in each one separately. The page has two parts: Invoicing details and Client fees.

Invoicing details

The company in whose name the unit’s invoices are issued. The details are printed on every invoice.

Field	What goes in it
Company name	Required.
Business ID	In the form 1234567-8.
VAT ID	In the form FI12345678. Printed on the invoice, but no VAT is computed.
Account number (IBAN)	Required. The Finnish IBAN the invoices are paid to. Without it the invoice has no barcode.
BIC	The bank’s BIC code.
Street address, Postal code, City	The seller’s address.
Invoicing email	The unit’s own address, where families can ask about an invoice.
Payment term (days)	The due date is the invoice date plus this many days. The default is 14.
Late interest (%)	Yearly late interest, for example 8.5.

Invoices cannot be finalized until at least the name and the account number are given. Until then the unit’s invoicing page shows the notice Invoicing details missing.

Number series

The invoice number and customer number are only given when the invoices are finalized. Knuut starts both series from 1. If you move to Knuut from another program and want to continue its numbering:

1. Enter the first free invoice number in Next invoice number.
2. Enter the first free customer number in Next customer number.
3. Press Save number series.

Note!

The series can be moved only before the unit has finalized its first invoices. After that the numbers run on their own and cannot be changed.

A payer gets a customer number the first time an invoice to them is finalized in this unit. The same payer always keeps the same customer number.

Client fees

What the unit charges families on top of the municipality’s co-payment. If the unit charges no client fee, leave this part switched off: the invoice then has only the co-payment from the municipality’s report.

1. Switch on Client fee in use.
2. Enter Client fee per child (€). The same amount is added for every child in the unit.
3. Add a sibling discount with Add sibling discount if needed (see below).
4. Check under Example invoice how an imagined family’s invoice looks, and save.

Sibling discounts

There are two kinds of sibling discount. A unit can have only one of them.

Kind	What it does
Client fee for the youngest only	The client fee is charged only for the family’s youngest child. It is taken off for the other siblings.
Tiered sibling discount	Each sibling gets their own discount in birth order, starting from the youngest. Add tiers with Add tier, for example Child 1 €0, Child 2 €20. The last tier also applies to any further siblings.

• The discount always comes off the client fee, never off the co-payment. A discount never takes the client fee below zero.
• Siblings are the children on the same invoice, that is, the children with the same invoice recipient in the same unit. A sibling in another unit does not affect the discount.
• The order is by date of birth.

Good to know

Changes to client fees apply only to invoice batches imported after the change. A batch that is already imported is invoiced with the settings in force when it was imported. To use the new settings in a draft you have already imported, delete the batch and import the report again.

What does the family see on the invoice?

On the family’s invoice each child has a single line, Share payable by the customer, plus a Discount line where a discount applies. The service voucher terms do not allow the client fee to be itemized on the family’s invoice. You see the full breakdown in the example invoice, in the batch drafts and in the CSV file.