Closing the period

Unit adminOrganisation admin

Where to find it:Roster›Actuals & hours›Close period

Once the period has ended and every day is checked, the period is closed. Each Worker’s hours are then locked as the period result that the payroll export uses.

1. On the Actuals & hours tab, make sure no days are left to review.
2. Press Close period in the top right corner.
3. Read the text in the window and press Close and lock.

Note!

Shifts and stamps in a closed period can no longer be changed. A period can be closed only after it has ended, and only when every day has been handled.

The period result

Under a closed period you see the Period result table: each Worker’s target, worked hours and how they split into regular work, additional work, overtime at 50 % and 100 %, and shortfall.

Time off instead of pay

Extra and overtime work can be given as time off instead of pay, but only with the Worker’s consent.

1. In the closed period, under Time off instead of pay, press Propose time off.
2. Choose the Worker, the hour category and the minutes. Knuut shows how much time off it becomes.
3. The Worker answers in the app with Accept time off or I want the pay.

How hours turn into time off (2 hours as an example)

Additional work→1 : 1 = 2 h

Overtime 50 %→× 1.5 = 3 h

Overtime 100 %→× 2 = 4 h

Accepted time off goes to the Worker's time off in lieu balance. When the Worker takes the time off, mark it as an absence with the reason Ylityövapaa (time off in lieu): it draws down the balance. Tasausvapaa (averaging day off) does not touch the balance.

Note!

A proposal the Worker has not answered by the payroll export is paid as wages. When the employment ends, the remaining balance is paid out when the period with the last working day is closed.

A mistake in a closed period?

Unit admin

If the period has not been exported to payroll yet, you can reopen it with Reopen. Write a reason and press Reopen period. The locked results are removed, and the period is closed again after the corrections. If the period is already exported, record the correction as an adjustment.