Downloading and sending

Unit adminOrganisation admin

Where to find it:Invoicing›the unit›the batch

Once the batch is finalized, the top of it reads The invoices are finalized. From here you can download the invoices and send them to guardians.

PDF files

• Download every invoice (PDF) downloads every invoice in the batch as one file, for example for printing.
• Download invoice (PDF) on an invoice downloads that one invoice.

The invoice is in the invoice recipient’s language. It has the seller’s details, the invoice number, customer number, reference number, due date, late interest and the virtual barcode.

CSV file for bookkeeping

Press Download CSV. The file is named Laskut_MM_YYYY.csv. The CSV file is only available for a finalized batch.

The file starts with a header block: report, organization, seller, period, time zone, time created, number of invoices and batch. After that every invoice line is on its own row, itemized, unlike on the family’s invoice.

Column	Content
Laskun numero	The invoice number given at finalize
Viitenumero	The invoice’s reference number
Asiakasnumero	The payer’s customer number
Laskun saaja	The guardian’s name
Lapsi	The child the line is about
Selite	For example co-payment, client fee or sibling discount
Summa	The line’s amount. A discount is a negative number, for example -20,00, which a spreadsheet adds up with the rest.
Valuutta	EUR
ALV %	0
Laskun päivämäärä, Eräpäivä	The invoice date and the due date

The CSV file is always in Finnish, whatever the language of the invoices.

Sending the invoices to guardians

1. Press Send invoices.
2. The window tells you how many guardians get an invoice. Press Send.
3. The batch shows Sent and the time.

Every invoice recipient gets a notification on their phone and sees the invoice in the Knuut app’s Invoices tab. A batch can be sent only once.

Good to know

Knuut does not send invoices by email or as e-invoices. If a guardian does not use the app, download their invoice as a PDF and get it to them another way.

Paid or open

After sending, each invoice shows Paid or Open. Paid means the guardian has marked the invoice paid in the app themselves. Knuut cannot see bank transactions, so always check payments in your bookkeeping as well.

Searching invoices

Where to find it:Invoicing›the unit›Search invoices

Search invoices shows every invoice of the unit from every batch. You can search by invoice number, reference number, payer name or child name, and filter by month and status.

On the unit’s page, Invoiced amounts shows the total of the latest finalized month and the total for the last twelve months.