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Invoicing in Knuut

This guide explains how to set up invoicing and how one month of invoices runs from start to finish: from the municipality’s service voucher report to finalized invoices that guardians see in the Knuut app. You can go one step at a time and tick off what is done in the lists.

What does invoicing do?

Section titled “What does invoicing do?”
  • Once a month you import the eVaka service voucher report into Knuut. Knuut matches the report rows to the unit’s children by name.
  • Knuut computes an invoice for each family: the co-payment (omavastuu) from the municipality’s report, plus the unit’s own client fee and sibling discounts.
  • You review the draft invoices, change amounts with a reason if needed, and finalize the invoices. At finalize the invoices get their numbers and reference numbers.
  • You download the invoices as PDF files and as a CSV file for bookkeeping.
  • You send the invoices. The guardian gets a notification on their phone and sees the invoice with its payment details in the Knuut app.

Invoicing is done per unit. Every unit has its own invoicing details, client fees, number series and invoice batches.

Who does what?

Section titled “Who does what?”
Role Tasks
Organisation admin Sees the invoicing of every unit in one view and can do everything a Unit admin does, in any unit.
Unit admin Runs invoicing for their own units: invoicing details, client fees, invoice recipients, importing the report, reviewing, finalizing and sending the invoices.
Guardian Sees the invoices addressed to them in the Knuut app, pays them in their bank and can mark them paid.

Other roles, such as workers and substitutes, do not see invoicing.

Where to find it:Invoicing

Invoicing
Unit1StatusLatest batchInvoices2Invoicing details3Client fees
Kuusikko Daycare3 rows unmatched09/2026Filled in2 rules
Koivikko DaycareFinalized 30.9.202609/202642 invoices, €9,180.00Filled inCo-payment only
Pihlaja DaycareFill in invoicing detailsMissingCo-payment only
The sketch shows where things are on the screen. Knuut looks a little different, but the names are the same.Scroll the sketch sideways to see all of it.
  • Status tells you where the unit’s latest invoice batch stands and what to do next. The most urgent units are at the top.
  • Invoicing details is Filled in or Missing. Without them invoices cannot be finalized.
  • Client fees shows how many rules the unit has. Co-payment only means the unit invoices families only for the co-payment on the municipality’s report.

If you have only one unit, Invoicing opens that unit’s page directly.