One child's placement

Organisation adminUnit admin

The child’s Placements tab shows the child’s temporary placements. This is where you add a single placement and edit or remove any of the child’s placements, including those made on the Holiday placements page.

Where to find it:Children›the child's name›Placements

Placements are added, edited and removed by a Unit admin of the child’s home unit or by an Organisation admin. The host unit’s admin sees the placement but cannot change it.

Add a placement

1. Press Add placement.
2. Choose the Host unit and, if needed, the Group in the host unit. The host unit can be any unit of the organisation except the child’s own.
3. Choose Starts and Ends. Both days belong to the placement.
4. Choose Communication during the placement: Home unit only, Host unit announcements or Announcements and chat. See Communication during the placement.
5. Write Notes if needed, for example who drops off and picks up the child. Guardians do not see notes.
6. Press Save.

Each placement on the list shows the host unit and status (Upcoming, Active or Ended), the group or No group, the notes, the period and the communication. Ended placements are shown when you tick Show ended.

Edit

Press Edit on the placement’s row. You can change the group, the days, the communication and the notes. If the child returns early, move the end date.

The host unit cannot be changed. If the child goes to another unit, remove the placement and add a new one.

Remove

Press Remove on the placement’s row and confirm. The child appears only in their home unit again, also on the days the placement covered. A new placement can be made for the same days.

Rules

• A child can have only one placement on any day.
• The end date cannot be before the start date or in the past. The start date can be in the past if the placement is still running.
• The host unit cannot be the child’s own unit, and the group must belong to the host unit.
• The child’s own unit cannot be changed in the child’s details while the child has an active or upcoming placement. Remove the placement first.
• The placed days can include weekends or days the host unit is closed. Care times can still be booked only within the host unit’s opening hours.

If saving fails

• The child already has another placement for this period

  Edit or remove the existing placement, or choose days that do not overlap it. Check Show ended too.

• The placement’s end date cannot be in the past

  Choose today or a later day as the end date.

• The end date cannot be before the start date

  Correct the days.

• The host unit cannot be the child’s own unit

  Choose another unit.

• Only the child’s home unit admins can create a placement

  Ask a Unit admin of the child’s home unit or an Organisation admin to make the change.

• The child’s unit cannot be changed while they have an active or upcoming temporary placement. Remove the placement first.

  Shown in the child’s details when you change the child’s own unit. Remove the placement first.

Good to know

On the child’s Service times tab the placed days carry the host unit’s name, and the host unit’s opening hours and notice window apply to them. See Child’s service times.