Payroll export

Unit adminOrganisation admin

The payroll export gathers the hours of every closed period of the unit not yet exported into one CSV file that you take into your payroll system. Every unit has its own Payroll export page. Knuut computes no money, only hours.

Where to find it:Settings›the unit›Payroll export

1. Wage types (once)

Where to find it:Settings›the unit›Payroll export›Wage types

Type your payroll system’s wage type code for each hour category, for example regular work 1001 and overtime 50 % 1051. Your payroll team or accounting firm can give you the codes. Save.

If the organization has default codes, they show greyed out in the fields, and a field left empty uses the default. Type a code only for the hour categories where the unit differs. An Organisation admin enters the default codes on the organization’s Payroll export page (Settings → Payroll export).

2. Create the payroll export

1. Next export tells how many closed periods are waiting. If something blocks the export (a missing wage type, a period not closed), it is listed here.
2. Press Create payroll export. The CSV file downloads to your computer.
3. Take the file to payroll. Earlier exports can be downloaded again under Earlier exports.

An Organisation admin can do the same for every unit at once on the organization’s Payroll export page (Settings → Payroll export). That export takes every unit’s periods, and each row gets its own unit’s wage type. A period already exported is never exported again, whether the unit or the organization made the export. A unit’s page shows only the unit’s own exports.

The CSV file’s columns

Column	Contents
Employee ID	Knuut’s ID for the Worker
Last name, First name, Email	The Worker’s details
Unit	The unit’s name
Period start, Period end	The period’s dates
Hour category	For example Regular work, Additional work, Overtime 50 %, Evening work
Wage type	Your code for the category
Minutes, Hours	The amount in minutes and in hours
Classified by VAKATES	“Yes” if the Worker’s agreement is not VAKATES but the hours were classified by its rules
Adjustment	“Yes” if the row is an adjustment recorded afterwards

3. Adjustments to an exported period

An exported period can no longer be reopened. If a mistake is found in it, record the correction as an adjustment: it goes out in the next payroll export as a row of its own.

1. Open the exported period and, under Adjustments, press Add adjustment.
2. Choose the Worker and hour category, type the minutes (a negative number takes minutes away) and a reason. Save.